Distributing the Agenda
As we all know, a meeting is only as good as the agenda. The problem is that some attendees are reading the agenda for the first time right before the meeting begins. This is not only ineffective, but can increase the lack of engagement and preparation from meeting participants. Distributing the agenda prior to a meeting allows attendees to review and make suggestions if required, and gain an understanding as to what will be covered during the meeting.
This also assists in meeting preparedness and to determine if it is necessary for a particular attendee to join the meeting. Meeting management software automates the distribution of the agenda to all attendees, and allows online access for attendees to preview and review the agenda for an upcoming meeting.